Although January has only just begun, people and businesses all across America are already filing their 2019 calendars with plans to host spectacular weddings and energetic corporate gatherings. The general rule for of thumb is to book parties or events at least 4-6 months beforehand, but that will not guarantee you your dream venue. Here are some helpful tips to make you stand out to event centers and book your gathering early!
Decide on Your Budget
Whether it be a wedding, a family event, or a conference, every party organizer has a limit on what they can spend. Sitting down early to figure out just how much you can spend on events can present you as a confident renter to prospective event centers. Note that going for the most expensive venue within your budget isn’t always the best route to success, as a smaller and more budget-friendly venue will give you more financial room for outside amenities and entertainment.
Know Your Head Count
There is nothing worse for an event than to either have a small amount of people in a massive space or a large amount of people crammed into a small venue. Your guest list will certainly fluctuate over the course of your planning, with attendees bound to either cancel at the last moment or bring more people than they were supposed to, but getting a solid general idea on how many people your event will contain will give you a leg up on the competition when it comes to early booking.
Analyze Your Needs
Is your event crew going to stay afterwards to clean up cups and dishes? Will you need to come in hours beforehand to help set up tables and chairs? How much parking is required for your group? These are important questions to ask yourself and any event planners you have in mind, as some venues may have a cleaning crew with their kitchen or catering staff. Asking these firm questions will narrow down your list of venues based on practicality, rather than just on affordability and aesthetics.
If you’re looking to get ahead of the competition and book the dream destination for your next event, give our friendly staff a call today at 228-867-6322 or check us out online at http://www.gulfcoasteventcenter.com/!